Prepare CAG audit replies and action taken notes

Route each audit query, draft paragraph and printed paragraph to the owning department, and support its reply with documents, verified figures and director approval. The audit coordination cell can meet each reply deadline and show the Audit Committee which paragraphs are settled or pending.

Starts when

Receipt of an audit query, inspection report, draft paragraph or printed audit report.

Runs: Continuous during each audit cycle; draft paragraphs and reports several times a year.

People in the process

IInternal AuditProcess Owner
RResponsible DepartmentParticipating Team
FFinanceParticipating Team
MManagementParticipating Team
AAdministrative MinistryParticipating Team
BBoardParticipating Team

The process is a starting point. The standards are yours.

Configure for the enterprise’s applicable procurement rules, policies and delegation of powers. Financial concurrence, award and acceptance use the designated authority.

Keep the work connected.

Procurement

Evaluate public tenders and approve the contract award

Match each bid to the published qualification criteria, technical specification, financial comparative statement and stated purchase preferences. The tender committee can recommend an award that the competent authority approves within its powers, with a complete evaluation file ready for audit.

TTFVC

Finance

Verify and pay contractor running account bills

Check each running account bill against recorded measurements, contract rates, approved variations and accepted test reports, then apply recoveries and statutory deductions. Finance can release the net payment with deduction certificates and keep micro and small supplier bills within the statutory payment period.

PQCC

Contracts

Decide contract variations and time extensions with liquidated damages

Trace each variation or extension request to hindrance register entries, drawings, correspondence, delay apportionment and rate analysis. The competent authority can approve the change and levy, reduce or waive liquidated damages with recorded reasons, while Finance updates the contract value used for billing.

PPFC

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Order for the work. Room for the people.