Keep tender clarifications equal and traceable

Relate bidder questions, approved answers, corrigenda and revised bid conditions to the published package. Procurement can check that evaluators use the same final criteria and that bidders receive authorised information through the proper route.

A draft, counterparty revision or request to update a playbook is received.

People in the process

PProcurement & ContractsProcess Owner
TTechnical TeamParticipating Team
LLegalParticipating Team
BBiddersParticipating Team

Records it works with

Current draft and previous versions
Approved playbook and fallbacks
Negotiation history and business instructions

The process is a starting point.The standards are yours.

Configure for the enterprise’s applicable procurement rules, policies and delegation of powers. Financial concurrence, award and acceptance use the designated authority.

Keep the work connected.

Procurement & Contracts

Preserve tender evaluation reasons through award

Connect published eligibility and scoring criteria, clarifications, bid evidence, committee findings and commercial comparison. Procurement can ask evaluators to resolve deviations and present the recommended award with the reasons and authority recorded.

TFA

Procurement & Contracts

Test single-source justification against policy

Assemble the requirement, market evidence, urgency rationale, estimated value and applicable exception in the enterprise manual. Procurement, technical and finance reviewers can challenge a proposed noncompetitive route before the competent authority approves it.

RTF

Procurement & Contracts

Carry award conditions into supplier mobilisation

Hand the executed contract, performance security, milestones, inspection requirements and outstanding conditions to the user unit. Contract managers can prevent work or payment from relying on an unfulfilled award prerequisite.

PFS

Explore all Public enterprises processes.

Order for the work. Room for the people.